THE CLIENT
1. I/we authorize Samantha May Photography to arrange the photography in accordance with the details listed above. I/we are satisfied that these details are correct and I/we understand there is a three (3) working day cooling off period before the photography is commenced and for any orders placed.
2. The booking fee is not refundable but may be transferable
3. I/we have received, read and understand Samantha May Photography’s price list, which has been confirmed for our assignment upon payment of the deposit/booking fee. I/we agree that payment of the initial deposit/booking fee provided I/we order within fourteen (14) days of receiving our gallery.
4. The booking of and any additional costs incurred for booking venues, photography locations etc are our responsibility or may be invoiced unless paid for separately.
5. The details and times listed here form part of this agreement and I/we agree to make every effort to cooperate in order for Samantha May Photography to fulfill it’s contracted photographic duty. I/we acknowledge Samantha May Photography cannot accept responsibility for the “extent” of the photographic coverage if these details are incorrect or if I/we choose not to follow the agreed to schedule
6. To avoid disruption to the photographic coverage and to allow Samantha May Photography to fulfill it’s contracted duty, other photography by family and friends during this scheduled time is not permitted.
7. I/we agree Samantha May Photography owns the Copyright in all photographs. r The usage for any other purpose is to be renegotiated between the parties and requires specific permission by us.
8. As Samantha May Photography owns the Copyright, I/we agree not to copy, cause to be copied or allow anyone else to copy, photocopy, laser copy or computer scan these images. To do so is in breach of this agreement. I/we will use these photographs as agreed and understand they may not be copied or reproduced unless written approval had been granted by Samantha May Photography.
9. The negatives/digital files remain the property of Samantha May Photography and will be kept on file for a period five (5) years for re-orders. I/we may negotiate with Samantha May Photography for release of the negatives/digital files.
Regarding re-ordering photographs, I/we also understand that:
10. Orders must be placed within fourteen (14) days of receiving our gallery otherwise prices current at the time of ordering will apply.
11. All orders must be confirmed in writing and accompanied by full payment unless prior arrangement with Samantha May Photography had been made. Telephone orders require written confirmation with payment before the order can be processed.
12. All orders shall remain the property of Samantha May Photography until full payment has been made. Orders cannot be separated for collection unless paid for in full.
13. Should I/we fail to pay and collect any order within fourteen (14) days of notification of completion, the order shall be in default and Samantha May Photography shall charge a default fee of 1.5% per month (18% annual rate) on the unpaid balance (minimum monthly charge of $5.00). In addition, I/we acknowledge that no future orders will be processed until the order is paid in full.
14. All reasonable freight and postage that we request will be paid by us.
15. Samantha May Photography has no control over the environment in which the photographs are kept and that colour photographs, in common with all sensitized material and colour dyes, have limited life expectancy which is minimize when exposed to strong and prolonged sunlight, heat or fluorescent light sources. Photographs will last longer when displayed under better lighting conditions.
SAMANTHA MAY PHOTOGRAPHY
1. Should the nominated photographer not be available for any reason, Samantha May Photography will notify the client as soon as possible to re-schedule
2. The price quoted will be guaranteed for seven (7) days otherwise the current price will be confirmed when the deposit on the order is paid. Any additional costs will be advised and confirmation required before proceeding
3. As the photographs made by Samantha May Photography are manufactured with the finest materials currently available, Samantha May Photography unconditionally guarantees them. If in your opinion any photograph made by Samantha May Photography has lost it’s original colour, Samantha May Photography will replace the photograph for fifty per cent of the current selling price. The original photograph must be returned and the reprinting charge paid in advance. This warranty will be valid for as long as Samantha May Photography has in its possession the original files in a printable condition.
4. The negatives/digital files remain the property of Samantha May Photography and will be kept on file for a period of five (5) years, after which time Samantha May Photography may negotiate the release of the negatives/digital files.
5. Samantha May Photography shall carry out this assignment with due and professional diligence. Elements beyond Samantha May Photography’s control include the demeanor of the subjects, faulty material, equipment failure, damaged media cards, loss of photos in transit between Samantha May Photography and professional laboratories employed by Samantha May Photography, loss or damage to negatives/digital files and proofs during processing and developing either by Samantha May Photography or professional laboratories employed by Samantha May Photography, industrial disputes, civil disturbances or weather conditions which may inhibit or prevent Samantha May Photography completing in whole or in part this assignment. In this case Samantha May Photography shall not be liable for its complete performance of the assignment.
6. It is agreed that the liability of Samantha May Photography shall be limited to be a refund of any money paid under this agreement which shall be in full & final satisfaction of any damage or loss suffered.
7. The Postproduction Time Line. Approximately two weeks post sitting: post processing complete ready for client viewing.